Inventory
Event Production Intelligence
The intelligence behind
The intelligence behind
every show.
The command center for gear, crew, quotes, and logistics. One platform. Every show.
Quotes Crew Inventory Sub-rentals Logistics Accounting
Used by 50+ production companies 
01 · Common requests
Built from the load-in floor, not a whiteboard.
Every feature in Stagera came from a production company that asked for it.
“Every production company we showed it to asked the same thing: when can we start using it.”
Crew
Crew confirmation tracking that doesn’t lie.
Margin
Margin watch from quote to ship-back.
Ops
One timeline from sales to strike.
02 · The pain
Live events run on duct tape.
Million-dollar productions coordinated through spreadsheets, group chats, and memory.
Quotes built in Word, lost in inboxes.
Sales rebuilds the same gear lists every week. Approvals stall.
Coordinated by phone trees.
Confirmations live in someone’s head. Replacements happen at 6am on show day.
Tracked by clipboard.
Trucks roll out short of cable. The warehouse knows the truth, the office doesn’t.
02b · The cost
Here's what's leaking out of every show.
Industry-sourced numbers. The gap that closes when a team moves onto Stagera.
$38,000
Trapped in receivables per $2M revenue
Invoicing lags show close by 7–17 days.
PYMNTS & Versapay 2024 B2B Receivables Report; Atradius Payment Practices Barometer N. America 2024.
90 min
To build one show quote, the old way
On Stagera: under 10 minutes.
Stagera customer benchmark across 12 production companies, Q1 2026.
16 hrs/wk
Lost to admin a system should handle
Re-typing schedules across three tools.
McKinsey Global Institute, "The Social Economy"; AVIXA 2024 Industry Outlook.
30%
Surcharge on every gear conflict
Double-bookings become rush sub-rentals.
Stagera sub-rental supplier-cost benchmark vs. owned-inventory daily rate, 2026.
Estimated annual leakage
$97,276
- Invoice delay$38,356
- Admin waste$29,120
- Gear conflicts$18,000
- Overtime runs$12,000
Model derived from the four sources above, applied to a $2M/yr top-line. Underlying assumptions and worksheet available on request.
03 · One operating picture
Quotes, crew, gear, and logistics in one place.
Stagera replaces the seven tools your team is stitching together. Every quote, schedule, pull list, and sub-rental lives in the same system.
Quotes → Crew → Gear → Logistics → Accounting
One operating record for sales, ops, the warehouse, and the crew on site.
Q-2026-104.PDF
AUDIO$9,552
QSC KLA12 Active Line Array8 × $145
Sennheiser EW 100 G46 × $75
LIGHTING$8,900
Martin MAC Aura XB8 × $95
VIDEO$10,440
ROE CB5 LED Panel18 × $145
TOTAL$30,542
Week of Apr 26
JT
Setup
Show
RP
Lights
Show
Strike
SW
Video
Video
MC
A1
A1
LD
A2
A2
Inventory · Brooklyn HQ
QSC KLA12 Active Line Array8 / 12
Martin MAC Aura XB8 / 10
ROE CB5 LED Panel2 / 24
Shure SM58 Mic42 / 48
Yamaha CL5 Console1 maint
Chauvet Rogue R2 Wash12 truck
QR scanned last 2h ago
Pick List · Sterling Tech Forum
Audio · Case A1LOADED
Lighting · Case L3STAGED
Video · Case V1CHECKED
FOH · SubsPENDING
Truck 1 · en route · ETA 2:14p
Truck 2 · idle 14m
Invoices
Sterling Tech ForumPAID $30,542
Riverside AmphitheaterPAID $18,400
Apex Production GroupSENT $24,108
Meridian EventsSENT $8,400
Crescent FestivalDRAFT $12,210
This month $93,660 · +18% vs last
03b · How it runs
Three steps. Same day. Every show.
Setup under two hours. First quote out the same day.
QuoteSent in 9 min
Sterling Financial Tech Forum
$30,542
Branded PDF · tracked link
1
Under 10 min Quote it
Live catalog, branded PDF, tracked link.
Event readiness78%
Riverside Amphitheater · Sat
- Quote signed
- Crew · 5 of 6
- Pull list staging
2
Zero conflicts Run it
Live gear, auto call sheets, one operating picture.
InvoiceDEPOSIT PAID
Sterling Financial
$30,542
Deposit (50%)$15,271 · paid Apr 4
Balance$15,271 · auto-sent at close
Synced to QuickBooks
3
On approval Bill it
Auto-invoice on quote approval. Deposit up front, balance at close, two-way QuickBooks sync.
04 · Built for agents
An operating system agents can run.
Live event production is one of the last verticals still run on spreadsheets and group chats. Now that agents can actually do work, the bottleneck is the system underneath. Every entity in Stagera is fully readable and writable by code.
- Structured JSON for every record. No screen-scraping.
- Webhooks on every state change. Agents react in real time.
- Tool-call ready endpoints, scoped per resource.
- Permissioned tokens so agents only see what they should.
GET /api/v2/events/evt_2k7x 200
"id": "evt_2k7x", "name": "Riverside Amphitheater", "readiness": 0.78, "blockers": ["sub_rental_conflict"], "crew": "confirmed": 5, "needed": 6 , "pull_list": "pl_8n2k", "next_action": "draft_subrental"
05 · What changes
Smoother shows. Faster cycles. Margin you can see.
The gap between quoted and shipped, sold and confirmed, is what costs production companies money. Stagera closes it.
01
Quotes out the same day, not the same week.
Same gear list, same price, every time. Clients sign before the deal goes cold.
02
Warehouse and office on the same page.
One truth on stock, reservations, sub-rentals, and returns. No 6am surprises.
03
The same team runs more shows.
Coordination stops being the work. The pipeline runs itself between events.
04
Margin stops disappearing in the gaps.
Quote drift, missed sub-rentals, late approvals: all closed before the show ships.
06 · Plays well with your stack
Connects to the tools your team already uses.
Stagera reads from and writes to the systems your team already runs on. Anything we haven’t shipped natively, you build through the public API.
QuickBooks
Two-way sync for invoices, payments, and customers.
Stripe
Card and ACH on every quote and invoice.
PayPal
Bring your own merchant account, no platform fees.
Square
Per-tenant OAuth for in-person and online payments.
Google Calendar
Two-way crew calendar sync with conflict detection.
Outlook
Microsoft 365 calendar sync via Graph.
Apple Calendar
iCloud subscribe-and-go for iOS crew.
Gmail
Send quotes, advances, and invoices from your inbox.
Slack
Pipeline, advance, and ops alerts in your channels.
Dropbox
Org file storage that mirrors your existing folder tree.
Geotab
Fleet telematics on your trucks and load-in vehicles.
Build anything we haven't shipped yet.
REST + webhooks across every entity in Stagera. Used in production by partners like TruckPacker. Documented with Scalar.
Used by 50+ production companies
Get started
The operating system for every show.
Production companies are switching to Stagera every week. Start your free trial, or talk to us about what your team needs next.
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