Stagera
Now in paid beta

The intelligent operating system for every show.

Stagera is the command center for the gear, crew, quotes, and logistics behind live events. One operating picture. One system. Every show.

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14 days free. Full access. No credit card required. Live demo signs you in to a sample account.
Chattanooga Pro Audio
Rad Pro Stage Co.
Stingray Productions
Gordon Sound
50+ production companies run their shows on Stagera today.
$70K+
recovered per year
16 hrs
admin saved weekly
2-4 mo
to pay for itself
Production crew
The real cost of the status quo

The average $2M production company loses about $97,000 a year, and doesn't see it.

It's not bad luck. It's the disconnected setup most teams still run, leaking cash through:

  • Invoices that go out 7 to 17 days late
  • Rush sub-rentals every time gear double-books
  • 16+ hours a week lost to manual admin
  • 5+ tools that don't talk to each other

Every number below is pulled from published industry data.

$ 38,000
Trapped in receivables per $2M in revenue
Manual invoicing lags show close by 7-17 days. That cash is already earned, just sitting in someone else's account.
90 min
To build one show quote, the old way
Teams on Stagera are out the door in under 10 minutes. A streamlined system cuts what used to take 90 minutes down to a fraction of that.
16 hrs/wk
Lost to admin that a system should handle
30 % surcharge
On every gear conflict that becomes a rush sub-rental
5 + tools
To run one show, nothing connected
Sources: Ardent Partners / APQC (invoice lag), Goodshuffle Pro customer data (quote time), LendControl AV pricing guide (sub-rental surcharge), Salesforce / Slack 2024 SMB study (admin hours), competitive analysis across Goodshuffle, Flex, Rentman (tool count).
Estimated annual leakage
$97,276
for a $2M/yr production company
Invoice delay $38,356
Admin waste $29,120
Gear conflicts $18,000
Overtime runs $12,000
Here's the fix

Every tool you need to run your entire operation, on one platform.

Four stages, one platform. Win the job, prep the gear, staff the crew, get it on the truck. Pick a stage to see what you can do, on real screens from real Stagera shows.

Branded Stagera quote PDF for Sterling Financial Tech Forum 2026, marked Approved, totaling $30,542.10
Client Engagement panel showing 1 view, 100% read, 2 downloads, signed, and a scroll log
01 Win the work

Quotes & sales

Send a quote, watch it land, know if it sticks.

  • Build branded PDF quotes from live catalog gear
  • See when clients open, scroll, download, and sign
  • Auto-nudge stale leads on a 3-tier reminder ladder
  • Turn inbound RFQ emails into pipeline opportunities
  • Drop forwarded advance emails straight into the show
Your number

Calculate what the status quo is costing you

Estimates for the average production company. Drag to your annual revenue to see what you're currently losing and what Stagera costs to fix it.

Annual Revenue $2M
$500K$2.5M$5M$7.5M$10M
Leakage breakdown
Admin
Invoice delay
Gear conflicts
Overtime runs
Tool overhead
Admin & coordination
$29,120
Invoice delay
$38,356
Gear conflicts
$5,242
Overtime runs
$2,730
Tool overhead
$4,680
Stagera subscription from $80/seat/mo
Annual leakage total
$ 80,128
estimated for $2M/yr revenue
Stagera starts at
$80/seat/mo
$60/seat/mo billed annually
A fraction of what the status quo is costing you.
Crew silhouettes building a stage under a lighting truss
"$70K recovered in year one."
Average annual leakage recovered by production companies that move from spreadsheets to Stagera.
Plays well with your stack

Connects to the tools your team already uses.

Accounting, calendars, comms, fleet, and storage. Stagera reads from and writes to the systems your team already runs on, so nothing falls between the cracks. Anything we haven't shipped natively, you can build through the public API.

QuickBooks
QuickBooks
Two-way sync for invoices, payments, and customers.
Stripe
Stripe
Card and ACH on every quote and invoice.
PayPal
PayPal
Bring your own merchant account, no platform fees.
Square
Square
Per-tenant OAuth for in-person and online payments.
Google Calendar
Google Calendar
Two-way crew calendar sync with conflict detection.
Outlook
Outlook
Microsoft 365 calendar sync via Graph.
Apple Calendar
Apple Calendar
iCloud subscribe-and-go for iOS crew.
Gmail
Gmail
Send quotes, advances, and invoices from your inbox.
Slack
Slack
Pipeline, advance, and ops alerts in your channels.
Dropbox
Dropbox
Org file storage that mirrors your existing folder tree.
Geotab
Geotab
Fleet telematics on your trucks and load-in vehicles.
TruckPacker
TruckPacker
LiDAR truck-pack plans synced from pick lists, no manual measuring.
Public API v2.5
Built it yourself if we haven't.
REST endpoints for events, quotes, invoices, equipment, crew, and pick lists. Keys per tenant, rate-limited, OpenAPI spec at /openapi.json.
View docs →
04 · Built for agents

An operating system agents can run.

Live event production is one of the last operational verticals still run on spreadsheets and group chats. Now that agents can actually do work, the bottleneck isn't the AI, it's the system underneath. Every entity in Stagera (events, quotes, crew, pull lists, vehicles, invoices) is fully readable and writable by code, so the same APIs and webhooks our customers' teams use today are how agents will run the operation next.

  • Structured JSON for every record. No screen-scraping.
  • Webhooks on every state change. Agents react in real time.
  • Tool-call ready endpoints, scoped per resource.
  • Permissioned tokens so agents only see what they should.
Agentic Mode · Coming soon
GET /api/v2/events/evt_2k7x 200 
{
  "id": "evt_2k7x",
  "name": "Riverside Amphitheater",
  "readiness": 0.78,
  "blockers": ["sub_rental_conflict"],
  "crew": { "confirmed": 5, "needed": 6 },
  "pull_list": "pl_8n2k",
  "next_action": "draft_subrental"
}
Before vs. after

What changes when you switch

Without Stagera With Stagera
Quote built across 3 tools, 90+ minutes Branded proposal from catalog in under 10 minutes
Gear double-booked, caught at load-in Live conflict detection blocks every overlap
Crew scheduled via group text Auto call sheets, availability sync, confirmations
Invoice sent 7-17 days after show close Invoice generated at show close, sent same day
5+ disconnected tools, no shared data One system for quotes, gear, crew, and invoicing
No per-event P&L visibility Real-time margin per event, every show
Admin eats 16+ hours of staff time per week Automated follow-ups, reminders, and status updates
FAQ

Common questions

Who is Stagera built for?
Built for AV and production companies running 10-200+ shows per year. Doesn't matter if you're 5 people or 50 -- if you're juggling gear, crew, and invoicing across tools, it was built for you.
What does "full access" in the trial mean?
Every feature, every integration, no locked tiers. The 14-day trial is a complete sandbox -- import your gear list, build a real quote, invite your crew.
Can we import our existing inventory?
Yes. Stagera accepts CSV imports for equipment, clients, and crew. Most teams have their catalog loaded and first quote out within the same day.
How does pricing work after the trial?
$80/seat/month, or $60/seat/month billed annually (25% off). One price, full platform. No per-feature add-ons.
Do clients need accounts?
No. Clients receive quotes and invoices via link, sign electronically, and pay -- no login required on their end.

Ready to run production without the chaos?

Start your 14-day free trial. Full access, no credit card required.

Start My Free Trial Try Live Demo
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