One system for the quote, the gear, the crew and the invoice.
One price for the people who quote and invoice. Your crew never count. Every plan includes migration done for you and live training.
What one subscription runs
Everything one login runs, from the first quote to the final invoice.
- Quotes with live margin on every line, before you send them
- Gear that can’t be double booked, with barcode scanning and pull sheets
- Shift offers your crew accept from their phone, synced to their calendars
- A client portal where clients approve, e-sign and pay online
- Two-way QuickBooks Online sync, so nothing gets typed twice
- Turn a client email into a quote in one click
- Sub-rentals, plus a private partner network to share gear with shops you trust
- Sparky, our AI assistant, and the option to connect your own Claude
And a lot more. Book your call to see it for yourself.
What it replaces
Stop paying for separate apps that don’t talk to each other.
- Crew scheduling and time clock app
- $29 to $120 a month
- E-signature
- $11 to $45 a month per sender
- Accounting sync add-on
- $39 to $49 a month
$0 a month
25 crew on Stagera
$475 to $1,313 a month
25 crew on tools that charge per login
Every Stagera plan includes crew scheduling and clock-in, e-signature on quotes and two-way QuickBooks Online sync.
Published prices for standalone tools and add-ons, checked October 2026. Published per-login list prices of $19 to $52.50 per user a month, checked October 2026.
Migration, training and onboarding included
No setup fees. No figuring it out alone.
Migration Included
Your gear, rate cards, crew and templates, imported for you
Some rental software charges $399 per setup package
Live training Included
Your team, trained live before you launch
Some rental software charges $165 an hour
Onboarding Included
Your account set up with you, area by area
Some rental software charges $399 per setup package
Struck-through figures are published prices from other rental software, checked October 2026. They are not former Stagera prices.
Customer proof
What production owners say about Stagera.
“The feature we love most is the two-way calendar sync with our freelance crew.”
Pricing
Pay for the office, not the crew.
Pay monthly, or pay yearly and get two months free.
Your price never goes up as long as you stay subscribed.
Starter
$149 /month
or $1,490 a year, two months free
- Up to 2 power users. Crew, warehouse and clients free.
- Free migration: your gear, rate cards, crew and templates, imported for you.
- Live training for your team before you launch.
Pro
$399 /month
or $3,990 a year, two months free
- Up to 5 power users. Crew, warehouse and clients free.
- Free migration: your gear, rate cards, crew and templates, imported for you.
- Live training for your team before you launch.
Studio
$799 /month
or $7,990 a year, two months free
- Up to 10 power users. Crew, warehouse and clients free.
- Free migration: your gear, rate cards, crew and templates, imported for you.
- Live training for your team before you launch.
On Pro and Studio: 10+ hours a week back, guaranteed. If you’re not live in 30 days or saving that time by day 60, we refund your launch payment.
Need another power user? $49 a month, or $490 a year. 15+ power users, contact sales for volume pricing.
A power user is anyone who creates or edits quotes and invoices. Crew are free.
Run your own numbers
See what your office hours are really costing you.
Put in your own hours and rates. Nothing here is a promise; it is your numbers against the plan price.
That time costs you
$637 a month
Pro is paid for if it saves your office
3.1 hours a week
At $399 a month on your plan and billing.
Logins for your 25 crew
$0 on Stagera
Tools that charge per login: $475 to $1,313 a month.
Pro costs less than 8% of one event planner's median salary ($61,160 a year).
Sources: U.S. Bureau of Labor Statistics, Meeting, Convention, and Event Planners, median pay May 2025 ($29.41/hr, $61,160/yr). Per-login range: published list prices of $19 to $52.50 per user a month, checked October 2026. A month is 52 weeks divided by 12.
Everything owners ask before they sign up.
Can I pay monthly, or prepay for a quarter or a year?
Will my price go up?
Is migration really free?
Is training included?
Can I cancel?
Start your 14-day free trial
Plans from $149 a month. Crew are free.