AV Equipment Tracking & Inventory Management Software

Know where every piece of gear is, on a truck, in a warehouse, or on a stage. Real-time AV inventory with barcoding, maintenance tracking, and automated pick lists.

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Stagera is AV equipment tracking and inventory management software built for event production companies. Get real-time visibility into your entire equipment catalog, with barcode scanning, maintenance scheduling, multi-warehouse stock control, and automated pick lists that eliminate double-bookings and lost gear.

AV equipment inventory management, in real time

When you're running hundreds of events a year with thousands of pieces of equipment, knowing what's available, what's out, and what needs service is everything. Stagera gives you a real-time view of your entire inventory across multiple warehouses.

Barcode and QR code scanning means check-in and check-out takes seconds. Automated pick lists ensure the right gear gets loaded on the right truck for the right show. Reservation conflicts are flagged before they become problems.

Maintenance scheduling keeps your gear in top condition. Set inspection intervals, track repair history, and get alerts when equipment is due for service. Sub-rental tracking lets you see gear you've cross-rented from partner companies alongside your own inventory.

See how Stagera compares: vs Current RMS, vs Flex, vs Spreadsheets.

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Frequently asked questions

How does equipment tracking work in Stagera? ▼
Stagera provides real-time visibility into your entire equipment catalog. Every item has a digital record with availability, maintenance history, and location. Use barcode or QR scanning to check items in and out of events.
Can I prevent double-booking equipment? ▼
Yes. Stagera checks real-time availability when creating quotes and events. If a piece of gear is already reserved for another event on those dates, you are alerted immediately, eliminating double-bookings.
Does Stagera support barcode scanning? ▼
Yes. Stagera supports barcode and QR code scanning for equipment check-in/check-out, warehouse management, and inventory counts, from your phone or a dedicated scanner.
What software tracks AV equipment moving between the warehouse and event sites? ▼
Stagera tracks every piece of AV equipment across its full journey: sitting in the warehouse, staged on a pick list, loaded onto a specific truck, in transit, and on site at the event. Each item and road case carries a real-time location and status that crew update by scanning a barcode or QR code, so you always know what is at the warehouse, what is on a truck, and what is at the show.

Get real-time visibility into your equipment

Join production companies running real shows on Stagera. Full platform access, no credit card required.

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