Top 7 AV Rental Software Platforms in 2026

Choosing the right software for your AV rental company is one of the most impactful decisions you’ll make. The right platform saves hours per week, prevents costly double-bookings, and gives you visibility into event profitability. The wrong one adds friction to every workflow.

This guide compares the top seven AV rental software platforms in 2026, evaluated on the features that matter most to production companies: equipment tracking, crew scheduling, quoting, logistics, and pricing.

What Software Should an AV Production Company Use?

Choose software that can demonstrate your essential workflows together: quotes, equipment reservations, freelance crew, and the invoice handoff. If your accounting system works for you, make keeping it a requirement. Compare the seven options below using the same job example, then use our accounting and workflow evaluation checklist to check the details before buying.

1. Stagera

Best for: AV rental houses and production companies that want a shared record behind their work, while keeping the operator in control.

Stagera is built around a shared record of your jobs, gear, crew, quotes, and invoices. The starting point is the part of your day that keeps pulling you back into admin: finding the latest quote, checking a crew assignment, or piecing together what changed on a job.

Start your evaluation with that one problem and the way you already work. Decide which steps you want to handle yourself, where assistance would help, and what you need to review before anything changes. Bring the tools you want to keep into the conversation, including your accounting system or an AI assistant you already use.

Pricing: See current Stagera plans and confirm the access and setup your team needs.

Why consider it: A shared production record, with your working process as the starting point.

Learn more about Stagera →

2. Rentman

Best for: Mid-to-large rental companies that want deep equipment, crew, and transport planning and like to pick their own modules.

Rentman is one of the most established platforms in the AV rental space, with a strong equipment management core. It handles inventory tracking, quoting, invoicing, crew scheduling, and transport planning. Crew and transport scheduling are sold as a separate Crew product, and in 2026 Rentman acquired CREWZONE, a crew planning and freelancer platform, for its Enterprise tier.

The trade-off is packaging. Rentman’s modular pricing means you pay a platform fee plus a per-power-user price for each product you add, such as inventory, crew, and quoting and invoicing, while basic users like warehouse staff and freelancers are free. For companies that want deep equipment management and to pick their modules, it’s a proven choice.

Pricing: $39/month platform fee plus per-power-user products and add-ons (published on rentman.io).

Best feature: Mature equipment management with deep configurability.

See how Stagera compares to Rentman →

3. Current RMS

Best for: Established rental companies with existing workflows who need a reliable, feature-rich platform.

Current RMS, now sold by Klipboard as OnRent Events (formerly Current RMS), is a cloud-based rental management platform for AV, production, and event rental, covering equipment tracking, quoting, invoicing, and crew and transport scheduling through a resource planner. It’s been in the market for years and reports customers in more than 2,000 cities.

Pricing is simple: one plan with every feature, charged per user. The trade-off for production companies is scope: it is built around the rental, with call sheets and deeper crew logistics handled through third-party integrations.

Pricing: $79/month for the first user and $49/month for each additional user, every feature included.

Best feature: Mature platform with comprehensive rental management features.

See how Stagera compares to Current RMS →

4. Flex Rental Solutions

Best for: Large rental operations that want deep, proven inventory, warehouse, and RFID tracking.

Flex is a cloud-based rental management platform with deep roots in the event rental industry. Its strongest suit is equipment management with robust inventory tracking, warehouse management, and sub-rental capabilities, and every plan includes unlimited users.

The main consideration is packaging: core Flex covers inventory, quoting, crew calls, warehouse, and billing, while RFID, automated crew sourcing (Flex StaffingPlus), QuickBooks integration, and Flex Payments are paid add-ons, and extra warehouse locations are billed separately.

Pricing: From $510/month for one location with unlimited users, plus paid add-ons.

Best feature: Deep warehouse and inventory management, with RFID tracking available as an add-on.

See how Stagera compares to Flex →

5. Goodshuffle Pro

Best for: Event rental and party rental companies focused on client-facing proposals and online booking.

Goodshuffle Pro excels at the client-facing side of event rental: beautiful proposals, online booking, and payment collection. It’s built for event rental businesses, from party and tent rental to AV and lighting, with real-time availability, sub-rentals, and route planning.

If your business is live production with crew to schedule by shift and availability and margins to track on every quote, a platform built around the whole production may fit better. But for event rental companies focused on the client experience, it’s polished and well-designed.

Pricing: From $39/month (Lite, one admin). Standard is $99/month billed yearly ($139 month-to-month), with add-ons for extra users, vehicles, barcoding, and QuickBooks.

Best feature: Beautiful client-facing proposals and online booking.

See how Stagera compares to Goodshuffle Pro →

6. Point of Rental

Best for: General equipment rental companies (construction, tools, party) that also do some AV work.

Point of Rental is a broad rental management platform serving construction, tool, party, and event rental companies. It’s feature-rich for general rental workflows but wasn’t designed specifically for AV production.

It has strong dispatch, maintenance, and multi-location tools, and its dispatch assigns routes to drivers rather than scheduling production crews by role. If your business is primarily general rental with some AV work, Point of Rental covers a wide range. If you’re AV-focused, a platform built for live production may fit better.

Pricing: Custom-quoted after a demo; not published.

Best feature: Broad rental management covering multiple industries.

See how Stagera compares to Point of Rental →

7. IntelliEvent

Best for: Event rental companies that need strong inventory management with a focus on the rental workflow.

IntelliEvent provides rental management with good inventory tracking, quoting, and invoicing capabilities. It’s positioned for event rental companies and covers the core rental workflow well.

Pricing: Contact for quote.

Best feature: Solid rental workflow management for event companies.

How to Choose

The right platform depends on your specific needs:

A shared production record, starting with the work you need help with: Stagera
Deep equipment management, flexible pricing okay: Rentman, proven, configurable
Large rental warehouse, deep inventory and RFID: Flex, proven, inventory-first
Party/event rental, beautiful proposals: Goodshuffle Pro, client-focused
General rental across industries: Point of Rental, broad coverage
Established workflow, proven track record: Current RMS, mature, reliable

For most AV rental houses and production companies, the deciding factors are: does it handle crew? Does it handle logistics? Is the pricing transparent? And can your team learn it quickly?

Start a free trial with Stagera → | See pricing →

Frequently Asked Questions

Which Workflows Should an AV Company Test Together Before Choosing Software?

Test one job from quote revision through gear reservation, a crew change, and invoice transfer. Check that each change reaches the people and records that need it. Use the worked evaluation example to compare vendors consistently.

How Should a Small AV Shop Compare Tools When Only Two Office Staff Need Editing Access?

Ask for a quote covering two office editors and the actual access your freelancers, warehouse staff, and clients need. Confirm which actions require paid access, then test those roles separately. Include setup, required modules, accounting connectors, and support in the comparison.

What Should an AV Company Bring to a Software Demo?

Bring an anonymized quote, equipment list, crew schedule, and sample invoice, plus the exact accounting product and version you use. Choose one recent change that caused rework. Ask the vendor to run that scenario and capture the results against a pass/fail checklist.

What is the best AV rental software in 2026? The best AV rental software depends on the work you need help with and the tools you want to keep. Consider Stagera if you want a shared production record behind that work, starting with one problem you can test. Rentman and Current RMS are established alternatives with different pricing models.

How much does AV rental software cost? Pricing models vary. Check Stagera’s current plans against the access your team needs. Current RMS charges per user with every feature included ($79/month for the first user, $49 for each additional). Rentman charges a $39/month platform fee plus per-power-user products and add-ons. Others, like Flex, start from a base subscription that covers one location, with extra locations and add-ons such as RFID and automated crew sourcing billed separately.

Can I switch AV rental software without losing data? Most platforms support data import from competing tools and spreadsheets. Equipment catalogs, contacts, and pricing data can typically be migrated during a trial period. Ask about migration support before committing.