Top 7 AV Rental Software Platforms in 2026

Choosing the right software for your AV rental company is one of the most impactful decisions you’ll make. The right platform saves hours per week, prevents costly double-bookings, and gives you visibility into event profitability. The wrong one adds friction to every workflow.

This guide compares the top seven AV rental software platforms in 2026, evaluated on the features that matter most to production companies: equipment tracking, crew scheduling, quoting, logistics, and pricing.

1. Stagera

Best for: AV rental houses and production companies that want one platform for everything at a flat price.

Stagera is purpose-built for AV and live event production companies. It covers equipment tracking with barcode scanning, crew scheduling with certification tracking, quoting and invoicing, logistics planning, warehouse management, and event-level financial reporting, all in a single platform with a flat $79/seat/month price.

What sets Stagera apart is its AI-powered operations assistant, which automates quoting, scheduling optimization, and routine operational tasks. Crew management is built in from day one (not an add-on), and collaborators and freelance crew get free mobile access.

Pricing: $79/seat/month (all features included). 14-day free trial, no credit card required.

Best feature: AI-powered operations assistant that automates quoting and scheduling.

Learn more about Stagera →

2. Rentman

Best for: Mid-to-large AV companies that need deep equipment management and don’t mind per-module pricing.

Rentman is one of the most established platforms in the AV rental space, with a strong equipment management core. It handles inventory tracking, quoting, invoicing, and transport planning well. Crew management was added through the acquisition of CREWZONE and is available as an add-on module.

The trade-off is complexity. Rentman’s per-module pricing means you pay for each feature separately, and the learning curve is steeper than newer platforms. But for companies that need deep equipment management features, it’s a proven choice.

Pricing: Per-module pricing. Contact for quote.

Best feature: Mature equipment management with deep configurability.

See how Stagera compares to Rentman →

3. Current RMS

Best for: Established rental companies with existing workflows who need a reliable, feature-rich platform.

Current RMS is a cloud-based rental management platform with a broad feature set covering equipment tracking, quoting, invoicing, and basic crew scheduling. It’s been in the market for years and has a large user base, particularly in the UK and Europe.

The interface is functional but can feel dated compared to newer entrants. Pricing uses tiered plans with add-on modules, which can add up for teams that need advanced features.

Pricing: Tiered plans with add-ons. Contact for quote.

Best feature: Mature platform with comprehensive rental management features.

See how Stagera compares to Current RMS →

4. Flex Rental Solutions

Best for: Large AV companies with dedicated IT staff who prefer on-premise or hybrid deployment.

Flex is a powerful rental management platform with deep roots in the AV industry. Its strongest suit is equipment management with robust inventory tracking, warehouse management, and sub-rental capabilities.

The main consideration is deployment: Flex uses on-premise or hybrid infrastructure, which means you need server hardware and IT resources. This adds to the total cost of ownership but gives you more control over your data and customization options.

Pricing: Contact for quote. On-premise licensing plus maintenance.

Best feature: Deep warehouse and inventory management with on-premise control.

See how Stagera compares to Flex →

5. Goodshuffle Pro

Best for: Event rental and party rental companies focused on client-facing proposals and online booking.

Goodshuffle Pro excels at the client-facing side of event rental: beautiful proposals, online booking, and payment collection. It’s designed primarily for party rental and event rental companies (tables, chairs, linens, decor) rather than AV production.

If your business is primarily AV production with complex crew scheduling, logistics, and multi-day events, Goodshuffle Pro may feel limited. But for event rental companies focused on the client experience, it’s polished and well-designed.

Pricing: Starts at $99/month. Contact for larger teams.

Best feature: Beautiful client-facing proposals and online booking.

See how Stagera compares to Goodshuffle Pro →

6. Point of Rental

Best for: General equipment rental companies (construction, tools, party) that also do some AV work.

Point of Rental is a broad rental management platform serving construction, tool, party, and event rental companies. It’s feature-rich for general rental workflows but wasn’t designed specifically for AV production.

AV companies may find they need workarounds for production-specific workflows like crew scheduling, event-level financial tracking, and multi-day event management. If your business is primarily general rental with some AV work, Point of Rental covers a wide range. If you’re AV-focused, a purpose-built platform may fit better.

Pricing: Tiered pricing. Contact for quote.

Best feature: Broad rental management covering multiple industries.

See how Stagera compares to Point of Rental →

7. IntelliEvent

Best for: Event rental companies that need strong inventory management with a focus on the rental workflow.

IntelliEvent provides rental management with good inventory tracking, quoting, and invoicing capabilities. It’s positioned for event rental companies and covers the core rental workflow well.

Pricing: Contact for quote.

Best feature: Solid rental workflow management for event companies.

How to Choose

The right platform depends on your specific needs:

• AV production with crew + equipment + AI: Stagera, flat pricing, built-in everything
• Deep equipment management, flexible pricing okay: Rentman, proven, configurable
• On-premise control, IT resources available: Flex, powerful, self-hosted
• Party/event rental, beautiful proposals: Goodshuffle Pro, client-focused
• General rental across industries: Point of Rental, broad coverage
• Established workflow, proven track record: Current RMS, mature, reliable

For most AV rental houses and production companies, the deciding factors are: does it handle crew? Does it handle logistics? Is the pricing transparent? And can your team learn it quickly?

Start a free trial with Stagera → | See pricing →

Frequently Asked Questions

What is the best AV rental software in 2026? The best AV rental software depends on your needs. For AV production companies that need crew management, equipment tracking, and AI-powered operations in one platform, Stagera is purpose-built for that workflow. Rentman and Current RMS are established alternatives with different pricing models.

How much does AV rental software cost? Pricing ranges from $79/seat/month (Stagera, all features) to per-module pricing that can reach $150+/user depending on add-ons (Rentman, Current RMS). Some platforms like Flex require on-premise licensing with additional server costs.

Can I switch AV rental software without losing data? Most platforms support data import from competing tools and spreadsheets. Equipment catalogs, contacts, and pricing data can typically be migrated during a trial period. Ask about migration support before committing.